Day one, already handled
The moment someone is hired, their record exists, their onboarding tasks have owners and dates, and the policies that need signing find them by themselves. People ops without the spreadsheet sprawl.
Agent example
Get Julia’s first day ready.See your agent at work
People ops, in order
From offer accepted to day one - the record, the paperwork and the sign-offs keep themselves straight.
One record per person, finally
Profile, role and manager, your own custom fields, emergency contacts and a full employment history - one place that's always current, instead of a spreadsheet that's always slightly wrong.
People · Profile
Backend Engineer · Employee · PL
Employment
Custom fields
Documents where they belong
Contracts and certificates on the person; handbooks and policies for the whole company. Files stay in the data region you choose at sign-up, EU or US. That choice cannot be changed later. Access follows the role, and nothing can be silently swapped after people have signed against it.
My work · Review & sign
Sign-off
Onboarding that starts itself
Hire someone and their checklist appears - laptop and accounts for HR, the welcome email for the manager, paperwork for the new hire - every task with an owner and a date counted from day one. Offboarding runs the same way, so nothing (and no access) gets forgotten.
CreatedOnboarding
- Prepare laptop and accounts
MartaSep 14start −2d - Welcome email + first-day plan
JuliaSep 15start −1d - Sign the employee handbookEmilySep 17start +1d
- Profile & emergency contactsEmilySep 18start +2d
Policies people actually sign
Pick a document, set a due date, done. Everyone gets a Review & sign task, reminders chase the stragglers so you don't have to, and each acknowledgment is recorded with a typed name, a timestamp and a fingerprint of the exact version signed.
Documents · ISO 27001 Campaign
ISO 27001:2022 · Version 4.0 · Effective 15 Jul 2026
Signed
31
of 46 people
Pending
15
reminders sent
Compliance
Audit-ready
Audit log
New joiners are never missed
A campaign asks the people on the roster the day it starts. For everyone after that, switch on Ask new joiners to sign the current version - someone hired a month later is asked on their first day, without anyone remembering to add them.
Open campaign
Day one
GDPR answered, not just promised
Documents live in the data region you chose at sign-up (EU or US). Anyone can export their own data; erasure genuinely removes what should go while keeping the compliance evidence that must stay. When the auditor asks, the answer is one click, not one week.
Privacy · GDPR Compliance
Ready- 📄profile-metadata.json
- 📑signed-policies.pdf
- 📊timesheets-and-leave.csv
Why teams pick it
New hires land ready
Accounts, kit and paperwork sorted before the first coffee.
Nothing lives in spreadsheets
The record keeps itself current, in one place, access-controlled.
Sign-offs collect themselves
Campaigns announce, track and remind - HR just watches the count.
Audit-ready by default
Evidence, history and exports are one click away.
Or your team can simply ask
Plain language in, the right thing done - correctly, and always within your rules. Here's a real example.
We've already hired Emily Saputra - Senior Product Designer, start Monday July 13. Set up her employee record and onboarding end to end, and make sure she gets the security policy like everyone else.
create_employeeInspect query parameters
{ "displayName": "Emily Saputra", "email": "emily@acme.com", "employmentStartDate": "2026-07-13" }list_process_runsInspect query parameters
{ "subjectEmployeeId": "emp_emily" }list_policiesInspect query parameters
{}Questions, answered
Can we track our own fields?
Yes - define your own profile fields (text, dates, numbers, options), mark the sensitive ones admin-only, and they behave like built-ins everywhere, including for your AI assistant.
Is this a qualified electronic signature?
It's built for policy and handbook acknowledgments: a typed name with a timestamp and a fingerprint of the exact document version, plus a live view of who still hasn't signed. For notarized contracts you'd still use a dedicated signature tool.
What happens when someone is hired or leaves?
Hiring starts the onboarding checklist automatically - tasks with owners and due dates counted from the start date. Offboarding is one click on the profile and covers handover, kit return and access removal; anything still assigned to the leaver moves to their manager.
Where are documents stored?
In the data region you chose at sign-up (EU or US). That choice is fixed. Access follows workspace roles and every download is private to your workspace; there are no public links. See squadbear.com/security.
Does it cover GDPR requests?
Yes. Anyone can export their own data, admins can export on someone's behalf, and erasure removes personal data while keeping what compliance requires - with a receipt of exactly what was done.
One suite for the whole people-ops day
Leave, time, attendance, team health, performance reviews and the employee record work as one, so the picture is always joined up - a booked holiday is known everywhere, a new hire's day one starts itself, and a quiet team never slips through.
Time off should be the easy part
When booking leave is effortless, people actually rest, managers stop firefighting, and you always know where the business stands.
Know where the week actually went
Time tracking only matters when it's honest and effortless.
Clock in. That's the whole job.
Four buttons for the day.
Know how your team is really doing
Great teams quietly drift long before they visibly break.
360 reviews people actually finish
One cycle says who is reviewed and which form they answer.
Run HR from the AI you already use
SquadBear is the system of record.
From the blog
Practical guides on policies, edge cases and rollouts - for HR leads, founders and managers running modern teams.
Mixed UoP and B2B Teams: Five Places Your HR Tool Blurs the Line
How software houses with employees and B2B contractors keep leave, hours, payroll exports and ISO 27001 policies in one workspace without blurring contracts.
Read the guide →Named Cover: Why 'Someone Will Cover' Is Not a Name
'The team will pick it up' is not a colleague who agreed. Named cover is a person on the request, not the same as handing your approval queue to a deputy.
Read the guide →Getting Off the People Spreadsheet Without Losing What Made It Good
The team sheet survives because you can add a column in four seconds. Here's the part worth keeping, the three ways it fails, and what to move first.
Read the guide →Less admin. More time for people.
Let your assistant handle routine leave, time and HR admin. Make room for the conversations and support your team needs.
