Day one, already handled
The moment someone is hired, their record exists, their onboarding tasks have owners and dates, and the policies that need signing find them by themselves. People ops without the spreadsheet sprawl.
People ops, in order
From offer accepted to day one - the record, the paperwork and the sign-offs keep themselves straight.
One record per person, finally
Profile, role and manager, your own custom fields, emergency contacts and a full employment history - one place that's always current, instead of a spreadsheet that's always slightly wrong.
People · Profile
Aya Lestari
Backend Engineer · Employee · PL
Employment
Custom fields
Documents where they belong
Contracts and certificates on the person; handbooks and policies for the whole company. Stored in the EU, access follows the role, and nothing can be silently swapped after people have signed against it.
My work · Review & sign
Information Security Policy v4.0
Sign-off
Onboarding that starts itself
Hire someone and their checklist appears - laptop and accounts for HR, the welcome email for the manager, paperwork for the new hire - every task with an owner and a date counted from day one. Offboarding runs the same way, so nothing (and no access) gets forgotten.
CreatedOnboarding · started automatically
Onboarding task checklist
- Prepare laptop and accounts
IsabelSep 14start −2d - Welcome email + first-day plan
MilaSep 15start −1d - Sign the employee handbookAyaSep 17start +1d
- Profile & emergency contactsAyaSep 18start +2d
Policies people actually sign
Pick a document, set a due date, done. Everyone gets a Review & sign task, reminders chase the stragglers so you don't have to, and each acknowledgment is recorded with a typed name, a timestamp and a fingerprint of the exact version signed.
Documents · ISO 27001 Campaign
Information Security Policy
ISO 27001:2022 · Version 4.0 · Effective 15 Jul 2026
Signed
31
of 46 team members
Pending
15
reminders automated
Compliance
Audit-ready
Immutable audit log
New joiners are never missed
A sign-off campaign isn't a snapshot - it's a standing ask of everyone active. Someone hired a month after the policy went out still gets it on their first day, without anyone remembering to add them.
Open campaign
Handbook 2026.2
Day one
Aya Lestari
Hired today · BackendGDPR answered, not just promised
Documents live in the EU. Anyone can export their own data; erasure genuinely removes what should go while keeping the compliance evidence that must stay. When the auditor asks, the answer is one click, not one week.
Privacy · GDPR Compliance
Data Sovereignty & SAR Export
1-Click Data Archive
Ready- 📄profile-metadata.json
- 📑signed-policies.pdf
- 📊timesheets-and-leave.csv
Audited Right to Erasure
Why teams pick it
New hires land ready
Accounts, kit and paperwork sorted before the first coffee.
Nothing lives in spreadsheets
The record keeps itself current, in one place, access-controlled.
Sign-offs collect themselves
Campaigns announce, track and remind - HR just watches the count.
Audit-ready by default
Evidence, history and exports are one click away.
Questions, answered
Can we track our own fields?
Yes - define your own profile fields (text, dates, numbers, options), mark the sensitive ones admin-only, and they behave like built-ins everywhere, including for your AI assistant.
Is this real e-signature?
It's built for policy and handbook acknowledgments: typed-name signatures with a timestamp and a fingerprint of the exact document version, plus a live view of who still hasn't signed. For notarized contracts you'd still use a dedicated e-sign tool.
What happens when someone is hired or leaves?
Hiring starts the onboarding checklist automatically - tasks with owners and due dates counted from the start date. Offboarding is one click on the profile and covers handover, kit return and access removal; anything still assigned to the leaver moves to their manager.
Where are documents stored?
In the EU, with a jurisdiction guarantee - not just a preference. Access follows workspace roles and every download is private to your workspace; there are no public links.
Does it cover GDPR requests?
Yes. Anyone can export their own data, admins can export on someone's behalf, and erasure removes personal data while keeping what compliance requires - with a receipt of exactly what was done.
One suite for the whole people-ops day
Leave, time, team health and the employee record work as one, so the picture is always joined up - a booked holiday is known everywhere, a new hire's day one starts itself, and a quiet team never slips through.
Time off should be the easy part
When booking leave is effortless and cover takes care of itself, people actually rest, managers stop firefighting, and you always know where the business stands.
Know where the week actually went
Time tracking only matters when it's honest and effortless.
Clock in. That's the whole job.
Four buttons for the day.
Know how your team is really doing
Great teams quietly drift long before they visibly break.
Run HR from the AI you already use
SquadBear is the system of record.
From the blog
Practical guides on this part of the job, written for teams small enough that the person reading this is also the person doing it.
Sick Leave Is a Process, Not a Request
Approving an illness that already happened is theatre. What sick leave needs instead: a manager who gets told, a note nobody browses, room for late reports.
Read the guide →Probation, Renewals, Expiries: The Deadlines Nobody Owns
Probation ends, permits expire, training lapses. These dates are set months ahead and owned by no one, which is why calendar reminders keep losing them.
Read the guide →Exporting Absence Data to Payroll: Why Mapped CSVs Win
Why mapped CSV exports beat payroll integrations for small teams, plus how to handle month-boundary calculation traps without error.
Read the guide →Less admin. More of the actual job.
Try the live demo - three ready-made sign-ins, real data, nothing to set up. Or start free in minutes.