Leave, time and team health. HR software your agent runs.
Approve time off in seconds, prevent coverage gaps, and track hours without spreadsheet chaos. Claude, ChatGPT or Grok — same permissions as the app.
- Free forever for up to 5 people
- Coverage risk alerts before you approve
- Works with Claude, ChatGPT & Grok
- GDPR-ready & hosted in the EU
No credit card required · 2-minute setup · Full access
Leave calendar
Works with the tools your team already uses
Jira
Slack
Discord
Google Calendar
R2PłatnikOne suite
Leave, time, team health and core HR all in one.
One people platform instead of three tools. Set up in minutes, get a human in the loop when it matters, and let your agent handle the rest.
Leave management
See who is out, who is free, and coverage risk before you approve, so the team is not left short.
Learn more about leave managementMCP for AI assistants
Book leave and log time in Claude, with Ask until you trust it. Policy, erasure, settings and process starts still need you in SquadBear.
Learn more about mcp for ai assistantsTime tracking
Timesheets already know about leave and holidays. No double entry, no weekend surprises.
Learn more about time trackingAttendance
Clock in, take a break, clock out. Expected hours already know leave. A tablet writes the same punches.
Learn more about attendanceTeam health
Live facilitated runs, eNPS, and trends that line up with absence, so you spot burnout early.
Learn more about team healthLeave approvals
Conditional steps, cover when approvers are away, and nudges so nothing sits in a queue.
Learn more about leave approvalsCore HR
Records, onboarding, documents and org chart that stay accurate the moment someone joins or leaves.
Learn more about core hr
Ask one question. Get a checked answer - and the next step.
Everyday asks stay in Claude. Changing a leave policy, starting a process, rewriting settings or erasing a person waits for you in SquadBear.
What do you need from people ops?
Pick an example to see Claude use SquadBear
How many annual leave days do I have left, and will I lose any soon?
get_my_leave_balancesme · annual · as of today14.5 days available · 3 expire 31 Mar
Three days expire on 31 March. I can suggest dates that use those first.
Book me Mon–Wed next week, if Engineering stays covered.
get_coverage_risksEngineering · Mon-Wed · 3 daysSafe · 2 of 8 out · no critical gap
preview_leave_requestannual · Mon-Wed · balance after: 11.5 daysMon–Wed · 11.5 days left · approver Leo
Two of eight teammates would be out. Your balance would be 11.5 days, and Leo is the approver.
Show me every leave request that is stuck and who can unblock it.
list_pending_leave_requestsall teams · waiting > 0 days7 open · 3 overdue · oldest 5 days
get_approver_statusLeo NovakLeo out Thu · Tomas covering
Seven are open; three have waited over three days with Leo. He is off Thursday, and Tomas has accepted cover.
Emily starts Monday. Start the New joiner onboarding process for her.
start_processprocessId joiner · employeeId emp_emily · anchorDate 2026-07-13canCommit: false · MCP bearer cannot approve · reviewUrl /agents?approval=… · nothing started
I prepared a plan to start Emily’s joiner process. Open the review link in your browser where you’re logged into SquadBear and approve it.
get_approval_statusapprovalId from the reviewapproved · canCommit true
start_processsame arguments + approvalIdrun created · New joiner onboarding · 7 actions
You approved the exact proposal while signed in to SquadBear. Only then could I commit it. HR laptop is due Thursday; manager 1:1 is Monday.
Where is Engineering short next week, and who needs a heads-up?
get_team_absencesEngineering · next Mon-Fri4 of 18 out · peak Tue (3) · Platform hit hardest
get_coverage_risksEngineering · next weekPlatform Tue tight · no approver gaps
Four of 18 people are out next week; three overlap on Tuesday. No approver gaps.
What is our quarter-end PTO liability, and where is it concentrated?
get_pto_liabilityas of quarter-end · EUR€48.2k open · 12 people above 15 days
list_high_balancesmin 15 days · top 3Emily 22d · Marcus 19d · Mila 17d
Twelve people hold more than 15 days; the top three balances are Emily 22, Marcus 19 and Mila 17.
Is sick leave climbing this quarter, and which teams are driving the change?
get_absence_summarysick · Q2 vs Q1 · by teamSick Q2 +18% vs Q1 · 142 days · Engineering +31%
get_team_health_signalsEngineering · last 30 daysPlatform + Growth · elevated load · eNPS dip -4
Engineering accounts for the largest change (+31%). Platform and Growth also show lower eNPS, so workload is worth reviewing before drawing conclusions.
SquadBear MCPThe Old Way vs. The SquadBear Way
Stop firefighting in spreadsheets and disconnected chat threads. SquadBear connects policies, calendars, and your daily tools into one frictionless workflow.
Chasing managers across Slack DMs
Requests get buried in email or DMs. Approvers on vacation stall the entire queue, leaving teammates in limbo.
1-click approvals with coverage check
Ask in Slack or your assistant. SquadBear checks coverage, alerts approvers, and delegates automatically if someone is away.
Manual Excel sheets & year-end disputes
HR manually recalculates carry-overs, part-time proration, and expiry dates. Discrepancies lead to arguments.
Live, transparent calculations
Accruals and public holidays for 24+ countries calculated in real time. Everyone sees exactly what they have and when it expires.
Realising too late that a team is short
Two key engineers take the same week off unnoticed. Deployments stall and managers scramble for last-minute cover.
Proactive risk warnings before you approve
SquadBear flags overlap conflicts before requests are confirmed, ensuring critical roles always maintain minimum cover.
Double entry & disconnected tools
Employees manually copy hours into separate spreadsheets, accidentally logging work on public holidays or sick days.
Leave-aware timesheets linked to Jira & GitHub
Timesheets already know about approved leave and holidays. Log hours directly against real issues in one unified flow.
Free for 5 people. Then $4 per active person.
Leave, time, team health and core HR together. AI assistants included, not an upsell.
Free
- Up to 5 people
- Leave, time, health and core HR
- AI assistants
- Community support
Team
- Pay only for active people
- Everything in Free
- Higher AI limits
- Audit log and automations
- Email support
Enterprise
- Unlimited people
- Everything in Team
- Custom limits and retention
- Data-protection options
- Dedicated support and SLA
Questions about SquadBear
What is SquadBear?
SquadBear is HR software for leave management, time tracking, team health checks and core HR. Teams use the web app, API, or the AI assistant they already prefer, always inside your policies.
What is included?
Four modules on one system: leave management, time tracking, team health checks, and core HR (employee records, documents, onboarding checklists and policy acknowledgments).
Is SquadBear free?
Yes. Free for up to 5 people. Team plans start at $4 per active person per month and raise admin limits such as the audit log and webhooks.
Does it work with ChatGPT, Claude, Grok and other AI assistants?
Yes. SquadBear exposes MCP tools; the AI is the third-party assistant your team already uses. Everyday work (book leave, log time, check coverage) follows that assistant's Ask setting and the same rules as the app. Changing a leave policy, starting a process, rewriting workspace settings or erasing a person prepares a 30-minute proposal that only the same signed-in session can approve in SquadBear — the assistant's token cannot. It does not read emotions or decide hire, fire or promotion. Draft, fetch and file only.
How do you handle data protection and GDPR?
People data stays under your control. SquadBear does not hand it to other vendors. Your AI assistant only sees what it needs for the request at hand, under the scopes you approve. Privacy tools include DSAR export and erasure support.
Start free leave management in minutes.
No heavy install. No credit card. Free for up to 5 people.
Leave · Time · Team health · Core HR · AI assistants · GDPR-minded