A first day that feels welcoming.
Let your agent prepare the tasks and paperwork, so you can give your new colleague a proper welcome.
Explore Core HRLess admin. More time for people.
Leave, time, attendance, performance reviews and people records in one place.
- Check team coverage before approving leave
- Timesheets account for leave and holidays
- Book leave and log time with your AI assistant
Free for up to 5 people · No credit card required
Onboarding plan readyFirst-day tasks prepared
Your assistant helps with the admin
Ask once. Get back to your people.
Explore sample requests for time off, onboarding and coverage. These illustrative answers show which SquadBear tools an assistant could use; no live workspace is connected.
Claude + SquadBear MCP
What do you need from people ops?
Choose a sample workflow with Claude and SquadBear
You
How many annual leave days do I have left, and will I lose any soon?
14.5 days available
Three days expire on 31 March. I can suggest dates that use those first.
Only your own leave data was used
Example tool checks · 1 tool
squadbear/
Exampleget_my_leave_balancesinput:
me · annual · as of todayresult:
14.5 days available · 3 expire 31 Mar
You
Book me Mon–Wed next week, if Engineering stays covered.
Safe to request
Two of eight teammates would be out. Your balance would be 11.5 days, and Leo is the approver.
Preview only · nothing booked
Example tool checks · 2 tools
squadbear/
Exampleget_coverage_risksinput:
Engineering · Mon-Wed · 3 daysresult:
Safe · 2 of 8 out · no critical gap
squadbear/
Examplepreview_leave_requestinput:
annual · Mon-Wed · balance after: 11.5 daysresult:
Mon–Wed · 11.5 days left · approver Leo
You
Show me every leave request that is stuck and who can unblock it.
3 requests need action
Seven are open; three have waited over three days with Leo. He is off Thursday, and Tomas has accepted cover.
No request rerouted without your approval
Example tool checks · 2 tools
squadbear/
Examplelist_pending_leave_requestsinput:
all teams · waiting > 0 daysresult:
7 open · 3 overdue · oldest 5 days
squadbear/
Exampleget_approver_statusinput:
Leo Novakresult:
Leo out Thu · Tomas covering
You
Emily starts Monday. Start the New joiner onboarding process for her.
Not started from chat
You approved the exact proposal while signed in to SquadBear. Only then could I commit it. HR laptop is due Thursday; manager 1:1 is Monday.
Assistant connection cannot approve · signed-in SquadBear session only
I prepared a plan to start Emily’s joiner process. Open the review link in your browser where you’re logged into SquadBear and approve it.
Example tool checks · 3 tools
squadbear/
Not executedstart_processinput:
processId joiner · employeeId emp_emily · anchorDate 2026-07-13result:
canCommit: false · MCP bearer cannot approve · reviewUrl /agents?approval=… · nothing started
squadbear/
Exampleget_approval_statusinput:
approvalId from the reviewresult:
approved · canCommit true
squadbear/
Examplestart_processinput:
same arguments + approvalIdresult:
run created · New joiner onboarding · 7 actions
You
Where is Engineering short next week, and who needs a heads-up?
Platform is tight on Tuesday
Four of 18 people are out next week; three overlap on Tuesday. No approver gaps.
Shared at team level · no health data used
Example tool checks · 2 tools
squadbear/
Exampleget_team_absencesinput:
Engineering · next Mon-Friresult:
4 of 18 out · peak Tue (3) · Platform hit hardest
squadbear/
Exampleget_coverage_risksinput:
Engineering · next weekresult:
Platform Tue tight · no approver gaps
You
What is our quarter-end PTO liability, and where is it concentrated?
€48.2k open PTO liability
Twelve people hold more than 15 days; the top three balances are Emily 22, Marcus 19 and Mila 17.
Leadership permissions checked
Example tool checks · 2 tools
squadbear/
Exampleget_pto_liabilityinput:
as of quarter-end · EURresult:
€48.2k open · 12 people above 15 days
squadbear/
Examplelist_high_balancesinput:
min 15 days · top 3result:
Emily 22d · Marcus 19d · Mila 17d
You
Is sick leave climbing this quarter, and which teams are driving the change?
Sick leave is up 18%
Engineering accounts for the largest change (+31%). Platform and Growth also show lower eNPS, so workload is worth reviewing before drawing conclusions.
Only aggregated team signals were used
Example tool checks · 2 tools
squadbear/
Exampleget_absence_summaryinput:
sick · Q2 vs Q1 · by teamresult:
Sick Q2 +18% vs Q1 · 142 days · Engineering +31%
squadbear/
Exampleget_team_health_signalsinput:
Engineering · last 30 daysresult:
Platform + Growth · elevated load · eNPS dip -4
You
Give me our ISO 27001 Annex A people-control status before next week's surveillance audit.
2 policy signatures outstanding
All four offboardings in the last 90 days have completed access-revocation checklists. Two B2B contractors still need to acknowledge Acceptable Use v2.4 before the audit.
Read-only audit check · nothing sent without confirmation
Example tool checks · 2 tools
squadbear/
Examplelist_policy_acknowledgementsinput:
A.6.1-A.6.4 · active staff + B2B · current SHA-256result:
96% signed · 2 B2B contractors still on Acceptable Use v2.3
squadbear/
Examplelist_process_runsinput:
A.6.5 leaver checklist · last 90 daysresult:
4 of 4 completed · all access revocation steps timestamped
You
Why did Engineering ship 28% fewer story points in Sprint 8?
Capacity down 26%, PR review wait 5x
Output per available engineer-day held steady. Two senior reviewers were off in week two, pushing median PR review wait from 6h to 31h and stalling 13 points in code review.
Aggregated team delivery + leave overlap only
Example tool checks · 3 tools
squadbear/
Exampleget_team_absencesinput:
Engineering · Sprint 8 (14 days)result:
22 person-days out · 2 senior reviewers on leave in week 2
jira/
Exampleget_sprint_velocityinput:
jira · board ENG · Sprint 8 vs Sprint 7result:
34 of 47 pts shipped (-28%) · 13 pts stalled in review
github/
Exampleget_pr_review_latencyinput:
github · repo core · Sprint 8result:
median first review 6h -> 31h during week 2 leave overlap
You
Draft my manager review for Maya's Q4 round. Search the GitHub repo and Linear project I name. I pick every rating.
Draft saved, not submitted
Draft saved next to your answers. The goals were frozen when the round opened, and Peer 1 had no name. I flagged a thin mentoring example from the repos you named. You pick every rating and submit in SquadBear.
Suggested ratings only. The author submits. SquadBear does not import the pull requests.
Example tool checks · 3 tools
squadbear/
Exampleget_review_contextinput:
resp_maya_q4_manager · part goalsresult:
2 goals frozen at open · later check-ins do not change them
squadbear/
Exampleget_review_contextinput:
resp_maya_q4_manager · part inputsresult:
Peer 1 by submission order · no name · upward not included
squadbear/
Examplesave_review_draftinput:
expectedDraftRevision 0result:
Draft saved · mentoring gap flagged · not submitted
Choose a sample workflow with Claude and SquadBear
SquadBear MCP
SquadBear MCPEmployee
You approve sensitive changes in SquadBear.
One suite
Leave, time, attendance, team health, core HR and performance all in one.
One people platform instead of three tools. Set up in minutes, get a human in the loop when it matters, and let your agent handle the rest.
Leave management
See who is out, who is free, and coverage risk before you approve, so the team is not left short.
Learn more about leave managementMCP for AI assistants
Book leave and log time in Claude, with Ask until you trust it. Policy, erasure, settings and process starts still need you in SquadBear.
Learn more about mcp for ai assistantsTime tracking
Timesheets already know about leave and holidays. No double entry, no weekend surprises.
Learn more about time trackingAttendance
Clock in, take a break, clock out. Expected hours already know leave. A tablet writes the same punches.
Learn more about attendanceTeam health
Live facilitated runs, eNPS, and trends that line up with absence, so you spot burnout early.
Learn more about team healthLeave approvals
Conditional steps, cover when approvers are away, and nudges so nothing sits in a queue.
Learn more about leave approvalsCore HR
Records, onboarding, documents and org chart that stay accurate the moment someone joins or leaves.
Learn more about core hrPerformance
Self, peer, manager and anonymous upward feedback, plus goals that freeze when the round opens. Peer answers stay with the reviewer. Nobody is scored or ranked.
Learn more about performance
Behind every request, a person
For the moments that make a working day.
A warm welcome. A conversation that matters. Time to switch off. Make room for all three.
A team that feels heard.
Let your agent bring together team feedback and workload trends, so you can make time for a useful conversation.
Explore Team Health
Time off, with peace of mind.
Let your agent check leave balances and team cover, so people can make plans with peace of mind.
Explore leave managementWhy teams switch
The Old Way vs. The SquadBear Way
Stop firefighting in spreadsheets and disconnected chat threads. SquadBear connects policies, calendars, and your daily tools into one frictionless workflow.
Area
The Old Way
With SquadBear
Leave Requests & Approvals
Chasing managers across Slack DMs
Requests get buried in email or DMs. Approvers on vacation stall the entire queue, leaving teammates in limbo.
1-click approvals with coverage check
Ask in Slack or your assistant. SquadBear checks coverage, alerts approvers, and delegates automatically if someone is away.
PTO Balances & Accruals
Manual Excel sheets & year-end disputes
HR manually recalculates carry-overs, part-time proration, and expiry dates. Discrepancies lead to arguments.
Live, transparent calculations
Accruals and public holidays for 27 countries calculated in real time. Everyone sees exactly what they have and when it expires.
Coverage & Scheduling
Realising too late that a team is short
Two key engineers take the same week off unnoticed. Deployments stall and managers scramble for last-minute cover.
Proactive risk warnings before you approve
SquadBear flags overlap conflicts before requests are confirmed, ensuring critical roles always maintain minimum cover.
Time Tracking & Timesheets
Double entry & disconnected tools
Employees manually copy hours into separate spreadsheets, accidentally logging work on public holidays or sick days.
Leave-aware timesheets linked to Jira & GitHub
Timesheets already know about approved leave and holidays. Log hours directly against real issues in one unified flow.
Pricing
Free for 5 people. Then $4 per active person.
Leave, time, attendance, team health, performance reviews and core HR. Performance is not an add-on. The assistant connector is included on every plan. Prices are USD and exclusive of tax.
Free
Freeup to 5 people
- Up to 5 people
- Leave, time, attendance, health, performance and core HR
- AI assistants
- Community support
Team
$4per active person / month
- Every active person is billed
- Attendance included
- Timesheet submit and approve
- Audit log, webhooks, and a longer history
- Email support
Enterprise
Customannual agreement
- Unlimited people
- Everything in Team
- Custom limits and retention
- Data-protection options
- Dedicated support and SLA
FAQ
Questions about SquadBear
What is SquadBear?
SquadBear is HR software for leave management, time tracking, attendance, performance reviews, team health checks and core HR. Teams use the web app, API, or the AI assistant they already prefer, always inside your policies.
What is included?
Leave, time tracking, attendance, team health, performance reviews and core HR are on every plan, including Free. Performance is not an add-on. Free keeps three open goals per person. Paid plans do not cap open goals. The assistant connector is included and is not a separate charge. Free stops at 5 people and does not include timesheet submit and approve, audit-log browsing, webhooks, more than 3 active processes, or more than 30 days of event history.
Is SquadBear free?
Free for up to 5 people. From the 6th person, Team is $4 per active person per month in USD, exclusive of tax, and every active person is billed. The first 5 are not subtracted. Active means the employee status is active, including someone on leave. An offboarded person is not a seat. Twenty active people is $80 a month. This page has no annual price.
Does it work with ChatGPT, Claude, Grok and other AI assistants?
Yes. SquadBear exposes MCP tools; the AI is the third-party assistant your team already uses. Everyday work (book leave, log time, check coverage) follows that assistant's Ask setting and the same rules as the app. Changing leave policies or entitlements, workspace settings or a person's role or status, inviting or adding an admin, erasing a person or starting a process prepares a 30-minute proposal that only the same person, signed in to SquadBear, can approve - the assistant's token cannot. It does not read emotions or decide hire, fire or promotion. Draft, fetch and file only.
How do you handle data protection and GDPR?
Choose EU or US storage at sign-up. Workspaces are isolated; export and erasure tools are built in. Optional health-check and retrospective AI features process selected free text through Cloudflare Workers AI. A connected assistant may process the authorized tool results it requests under your agreement with its provider. Details are on /security/
Less admin. More time for people.
Let your assistant handle routine leave, time and HR admin. Make room for the conversations and support your team needs.
Leave · Time · Attendance · Team health · Performance · Core HR · AI assistants · EU or US at sign-up
Your agent is connectedLeave · Time · People