SquadBearCLOCK
WalletTomasz Wójcik
Rotates in 4:12
Attendance
Clock in. That's the whole job.
Four buttons for the day. Expected hours already know leave. A lobby tablet writes the same punches. Managers only see the exceptions - not a map of where anyone went.
Agent example
Which attendance entries need a review?See your agent at work
Good morning, TomaszChecked in at 08:56
What changes
Presence without the police
A working-time record people will actually keep - and a manager can defend.
Time
Four buttons, one screen
Clock in, Take a break, Resume work, Clock out. The Clock screen changes with the shift. Times are the server's, so a wrong phone clock cannot rewrite the day.
Attendance · Clock
Katarzyna Lewandowska
Product Engineer · Tue 27 Jan
Working
Started at 09:00
Take a breakClock out
Scheduled today8h
Assigned work schedule
Time
Hours that already know leave
Expected time comes from the work schedule minus approved leave. A public holiday is zero. There is no late flag - a schedule is a daily duration, not a 09:00 start.
Attendance · Clock · Fri 24 Jul
Today’s attendance
Worked today3h 40mExcludes unpaid breaks
Breaks30mUnpaid meal
Scheduled today4hSchedule − approved leave
- Assigned work schedule
- 8h
- Approved leave
- −4h
- Scheduled today
- 4h
A public holiday is zero. No late flag.
Time
A tablet by the door
Pair a kiosk in Workspace settings. People tap a card or hold up a rotating badge from Clock. Offline punches queue and keep the time they were tapped. Same punches as the laptop clock. No GPS, no webcam, no iBeacon.
Kiosk · Building A lobby
Hold your card or badge
Tomasz Wójcik
In · 07:58Card ending · 84F2
Offline mode · Punch queued (07:58)
Clock · Show my badge
Time
Exceptions, not a spreadsheet
Forgot to clock out? The shift auto-closes and lands in Attendance review. Short days, missed breaks, work on leave. People request a correction with a reason, and a manager approves it as asked or with changes. Nobody edits a punch - the originals stay, and the record keeps before and after.
Attendance · Review
Correction request · Tomasz Wójcik
Friday 23 January
Tomasz: “Forgot to clock out.”
- Before
- 09:00 – 01:00 · break 12:30 – 13:0015h 30m
- Tomasz asked
- 09:00 – 17:30 · break 12:30 – 13:008h
- After
- 09:00 – 17:45 · break 12:30 – 13:008h 15m
Julia Mazur
Approved with changes“We finished the release at 17:45.”
Time
Who is in, without tracking where
Live presence is Working, On break or Not in for the people you manage. It does not infer lateness, and it does not know where anyone is.
Attendance · Live presence
Who’s in
Platform · current shift projection
2 Working1 On break1 Not in
- Katarzyna LewandowskaWorking
Since 09:00
Marta ZielińskaOn breakSince 15:00
- Tomasz WójcikNot inLeave
On approved leave
- Julia MazurWorking
Since 08:30
Why teams pick it
People actually clock
Four buttons beat a portal. The habit sticks.
Hours you can defend
Punches are never rewritten. Corrections have a trail.
Shop floor and laptop, same record
A kiosk writes the same punches Clock does.
Managers only see what needs a decision
The queue is exceptions and corrections, not every punch.
See it in action
Or your team can simply ask
Plain language in, the right thing done - correctly, and always within your rules. Here's a real example.
Engineering Lead · ClaudeExample workflow
Prompt
Show me every attendance review item still open in Platform, oldest first, and say which ones are short days.
Sample record
list_attendance_review3 open · Tomas correction (Fri, forgot clock-out) · Camila auto-closed · Leo short day (−46m)
Inspect query parameters
{ "status": "open", "teamId": "team_platform" }Sample record
list_team_presence4 working · 1 on break · Camila not in (leave)
Inspect query parameters
{ "teamId": "team_platform", "state": "on_clock" }Three open items, oldest first: Tomas’s correction (forgot to clock out Friday - proposed 09:00–17:30), Camila’s auto-closed shift, and Leo short by 46 minutes. Only Leo is a short day. Camila is on approved leave today, so she is not on the clock. I can approve Tomas’s times if they look right - originals stay on file.
Every tool shown ships in the product
Questions, answered
Is this the same as time tracking?
No. Attendance records presence - in, break, out. Time tracking records hours against a project. Either runs without the other. When both are on, My time can show an attendance strip for today; clocking out never writes a time entry.
Do you track location or watch people work?
No GPS, no geofence, no webcam, no iBeacon, no keystrokes. Clock is on the phone or laptop. A kiosk is a shared tablet that reads a card or a rotating badge.
What if someone forgets to clock out?
An open shift past the stale threshold closes on its own and opens one review item. A manager fixes the end in that item, or the employee sends a correction request, which a manager approves, approves with changes or rejects.
Is the kiosk required?
No. Attendance ships as its own module. Kiosk sits under it and stays off until you turn it on. Laptop and phone Clock work without a tablet.
Does this calculate pay or overtime?
No. It stores worked, break and expected minutes. Export a CSV from My attendance, or read shifts through the API or an agent. Payroll stays in the system you already run.
Can people clock from Slack?
Yes, if Attendance is on. /clock in, out, break, resume, or status. The punch is the same record as Clock in the app. Discord does not clock yet.
Can different offices have different rules?
Yes. Several attendance policies at once, bound to a person, a team or a country. Breaks, short-day tolerance, over-schedule threshold, and whether leave warns or blocks at clock-in.
One suite for the whole people-ops day
Leave, time, attendance, team health, performance reviews and the employee record work as one, so the picture is always joined up - a booked holiday is known everywhere, a new hire's day one starts itself, and a quiet team never slips through.
Leave management
Time off should be the easy part
When booking leave is effortless, people actually rest, managers stop firefighting, and you always know where the business stands.
Explore Leave management →
Time tracking
Know where the week actually went
Time tracking only matters when it's honest and effortless.
Explore Time tracking →
Team health
Know how your team is really doing
Great teams quietly drift long before they visibly break.
Explore Team health →
Core HR
Day one, already handled
The moment someone is hired, their record exists, their onboarding tasks have owners and dates, and the policies that need signing find them by themselves.
Explore Core HR →
Performance
360 reviews people actually finish
One cycle says who is reviewed and which form they answer.
Explore Performance →
Model Context Protocol
Run HR from the AI you already use
SquadBear is the system of record.
Explore MCP →
From the blog
Practical guides on policies, edge cases and rollouts - for HR leads, founders and managers running modern teams.
The Tablet by the Door Is a Record, Not a Camera
A lobby kiosk is an attendance record that must work offline. Why device time is trusted, why a QR badge should expire, and where to get the Android app.
Read the guide →Mixed UoP and B2B Teams: Five Places Your HR Tool Blurs the Line
How software houses with employees and B2B contractors keep leave, hours, payroll exports and ISO 27001 policies in one workspace without blurring contracts.
Read the guide →SquadBear Is Available in the Gemini App and on the Website
SquadBear is available in the Gemini app and on the Gemini website. Connect once, then ask about timesheets, team health, and leave.
Read the guide →Less admin. More time for people.
Let your assistant handle routine leave, time and HR admin. Make room for the conversations and support your team needs.
Your agent is connectedLeave · Time · People