Leave management

Time off should be the easy part

When booking leave is effortless and cover takes care of itself, people actually rest, managers stop firefighting, and you always know where the business stands. That's what time off should feel like.

Free for up to 5 people · Everything included on every plan

Live coverage board — absences land, and the coverage gap clears the moment someone steps in to cover.

What changes

Time off, quietly handled

From the first request to year-end, nobody has to chase, calculate or worry.

Leave

Requests that never get stuck

A request shouldn't wait days because the right person happened to be away. The moment someone asks for time off it reaches whoever needs to say yes — and keeps moving even when an approver is on the beach themselves.

Requests that never get stuck in SquadBear
Leave

Balances no one has to argue about

How much leave is left, what carries over, what's been earned so far — always right, always current, and the same answer for everyone. No spreadsheets, no awkward end-of-year surprises.

Balances no one has to argue about in SquadBear
Leave

Never blindsided by a gap

The worst surprise is realising too late that nobody's covering. You see the risk while there's still time to do something about it — not after the week has already fallen apart.

Never blindsided by a gap in SquadBear
Leave

Fair for everyone, everywhere

Part-time or full-time, a public holiday in one country and not another — everybody's time off is counted correctly, without you tracking the exceptions by hand.

Leave

A clear answer, every time

When someone asks why a request went the way it did, there's a straight, consistent answer ready. Decisions feel fair, and nobody is left guessing.

A clear answer, every time in SquadBear

Why teams pick it

People actually rest

Effortless to book means leave gets taken, not hoarded and quietly lost.

Managers stop firefighting

Cover is sorted before it ever turns into a crisis.

The business stays protected

What you owe and where you're exposed is always in view.

Live in a day

Sensible defaults out of the box — no rollout project to survive.

See it in action

Or your team can simply ask

Plain language in, the right thing done — correctly, and always within your rules. Here's a real example.

Head of People Ops · Claude 1 sources
Prompt

Quarter end: what's our outstanding PTO liability, who's hoarding leave, and who's showing a sickness pattern I should check on?

SquadBearliability_report
{ "year": 2026 }
→ totalPaidLiabilityDays 312.5 · top Wei 21.0, Dana 19.5, Omar 18.0
SquadBearabsence_summary
{ "startDate": "2026-01-01", "endDate": "2026-06-30" }
→ H1 PTO taken: org avg 4.1d · Wei 0.0, Dana 1.0 (lowest)
SquadBearbradford_factor
{ "startDate": "2026-01-01", "endDate": "2026-06-30" }
→ top Lou 405 (9 spells/5d), Kim 128 (4/8) · org median 18
SquadBearproject_balance
{ "leaveTypeId": "lt_pto", "toDate": "2026-12-31", "employeeId": "emp_wei" }
→ Wei projects to 27.0 by Dec 31 · cap 5 → 22d at risk
AI
Outstanding paid-leave liability is 312.5 days and it's concentrated. Wei, Dana and Omar hold ~58 days between them and barely took leave in H1 (Wei 0 days vs the 4.1-day average). Wei alone projects to 27 days by year end against a 5-day carryover cap, so 22 days either get force-paid or lost: a balance-sheet and a burnout risk at once. Separately, the Bradford factor surfaces frequent short-absence patterns (Lou at 405 from 9 spells) that warrant a supportive 1:1, not a flag. Nudge the top three to book a week before September and set a carryover expiry reminder on Wei now. All native SquadBear analytics, so this sensitive data never left the platform.
Every tool shown ships in the product

Questions, answered

Will it fit the way we already do leave?

Yes. Set your own leave types, how time is earned and carried over, notice periods and who approves what. It bends to your policy, not the other way around.

Can it handle different countries and part-time staff?

Yes. Public holidays and working patterns are built in, so a week off counts the right number of days for each person, wherever they are.

What happens if the approver is on leave too?

The request moves to the right person automatically, so nothing stalls while someone is away.

How long does it take to get going?

Most teams are up and running the same day — the defaults are sensible, and you adjust from there.

Is there a free version?

Yes — free for up to 5 people, with everything included.

Less admin. More of the actual job.

Try the live demo — three ready-made sign-ins, real data, nothing to set up. Or start free in minutes.

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