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Changelog

What shipped since SquadBear launched: features you can use today, written for customers and teams evaluating the product.

v2.3.0Latest

Approve leave from Teams and Discord

Approval cards in a Teams chat, and balance, who's out, and approval DMs in Discord.

Added

  • Microsoft Teams. An admin connects the Microsoft 365 organisation under Apps. Each person links their own account under My settings → Connected accounts, installs the SquadBear app in Teams, and opens it. Approval cards arrive in that chat, with Approve, Reject, and View in SquadBear. There is no channel digest, no leave form, and no clock-in. SquadBear does not read channel messages.
  • Discord. An admin installs it under Workspace settings → Apps. Each person connects their own account under My settings → Notifications. /squadbear shows balance and who's out, and approvers can Approve or Reject from a DM. The optional daily digest is names and dates only. SquadBear does not read messages, and you cannot clock in or file leave inside Discord.
v2.2.0

Choose where your workspace data lives

New workspaces pick a data region - EU or US - when they sign up, and their records, uploaded documents and exports are stored there.

Added

  • Data region at sign-up: choose EU or US. The workspace database, uploaded documents and export files are stored in that region, and the choice is fixed for the life of the workspace.

Changed

  • Existing workspaces are unchanged and stay in the EU region - no data moved.
v2.1.0

Kiosk clock-in and timesheets that close

A shared tablet by the door for clocking in, guests, and parcels; timesheets people submit and managers sign off; and a history on every leave request so the story lives in the product, not in chat.

Added

  • Kiosk: a shared tablet at the entrance. People clock in with a card or a rotating badge, including when the connection drops - punches keep the time they stood at the tablet.
  • Visitor check-in and delivery logging on the same kiosk, so reception knows who is on site and who received a parcel.
  • Timesheet approvals: submit a week or a month, lock the hours, and let a manager approve or send it back with a reason. Submitted sheets land in Inbox; admins can close time through a date when payroll needs the books still.
  • My day: log and edit a single date, with the same work items as the week grid, so a correction does not mean hunting through a whole week.
  • Leave request history: every edit, decision, cover change, and cancellation on a request, visible to the people who already see the request.
  • A workspace switch for whether someone can approve their own leave. Self-decisions always need a written reason and are recorded in the audit log.

Improved

  • Slack connect is one consent for identity and out-of-office status, so approved leave can update Slack without a second install step.
  • Every project starts with a General-time bucket, so people can log hours before anyone has named the tasks.
  • The in-app assistant suggests questions that match your role and the modules your workspace actually uses.
v2.0.0

A new SquadBear

The whole product, redesigned. A rebuilt interface with one consistent page layout, a keyboard-first command palette, a proper mobile experience, and dark mode - so every screen answers the one question you opened it for.

Added

  • Spotlight: press Cmd+K (Ctrl+K on Windows) anywhere to jump to any page, filtered to what you actually have access to.
  • Dark mode, switchable from your account settings alongside language and notification preferences.
  • Workspace settings as one page - domains, roles, calendar feeds, data retention, billing, time tracking and security in a single place instead of a scattered admin section.

Improved

  • Mobile is a real experience, not a squeezed desktop: tables become cards, split views become list then full-screen detail, action bars stick to the bottom, and dense filters collapse into one control with a count of what is applied.
  • Navigation regrouped around the work - Leave, Attendance, Time, People, Processes, Health - with account, help and app connections tucked into the account menu.
  • Loading finally matches the wait. Pages keep what is already on screen while they refresh, filters and sorts no longer blank the list, buttons show their own progress, and skeletons only appear when a page genuinely has nothing to show yet.
  • Charts match the question: composition of a total is a semi-donut, a short period is compact bars, ranked categories are horizontal bars, people across days stay a matrix, and operational lists stay lists.
  • Finishing work feels finished - clearing your Inbox, completing setup, and closing out a decision now get a short, quiet confirmation instead of silence.
  • Dates, times and numbers follow your chosen language everywhere, and the interface is fully wired for translation with Polish continuing to roll out.
  • Faster first load and lighter pages, with translation bundles split so you only download the language and screens you use.

Changed

  • SquadBear has been rebuilt from the ground up. Every page now follows one anatomy - title and a single primary action, an optional summary, one filter strip, then the content - so a screen you have never opened still feels familiar.

Fixed

  • A page whose data fails to load now says so and offers a retry, instead of rendering an empty state that looked like you simply had no records.
v1.7.0

Processes, policies, and My Work

Multi-step HR work that starts itself: onboarding, offboarding, probation, manager changes, and standing policy sign-offs, with every action landing in one Inbox instead of three separate tools.

Added

  • Processes: define multi-step work for one person (triggers, actions, dependencies) and run it automatically when someone is hired, leaves, or hits a date.
  • Process triggers: event (hire, offboard, manager change, long leave), date offset from start, recurring anniversary, and manual start.
  • Process actions: tasks, document uploads with optional verification, decisions with branching, messages, and policy acknowledgments.
  • Dependency graph so steps open in parallel or wait for others; stages label groups without inventing a second ordering system.
  • Preset gallery including probation review, onboarding, and offboarding packs ready to edit.
  • Policies as a first-class surface: versions, rollouts, and per-person obligations that stay correct when someone joins after a campaign starts.
  • My Work / Inbox as the single place assignees complete process steps, policy sign-offs, and related actions.

Improved

  • Admin process editor with run detail, action states, and audit-friendly history.

Changed

  • Checklists, acknowledgment campaigns, and automations consolidate into Processes + Policies + My Work (one model for multi-step people ops).
v1.6.0

Attendance, absences, and sharper leave admin

Clock in and out with a proper review queue, browse absences across the company, and run leave policies with a clearer admin surface, plus stronger access control across the product.

Added

  • Attendance clock-in / clock-out with shifts, breaks, expected hours, and a manager review queue for exceptions.
  • Attendance policies so each workspace can define how time-on-site should work.
  • Absences browse view with people and team filters, so you can see who is out without opening every request.
  • Three-level leave admin: overview cards, leave categories, and policies regrouped for day-to-day HR work.
  • Leave type lifecycle controls (activate or retire a type without breaking history).

Improved

  • API route policies enforced consistently so sensitive actions always require the right role.
  • Product docs, agent recipes, and the public blog expanded for leave, time, health, and AI assistants.
v1.5.0

Smarter approvals, hours-based leave, and stronger security

Multi-approver workflows, leave measured in hours as well as days, policy membership that stays correct as people join, plus MFA, passkeys, and outbound webhooks for the tools you already run.

Added

  • Multi-approver steps with ANY-OF logic: any eligible approver can unblock a request so leave never stalls on one person.
  • Simple manager approval shipped as a built-in workflow out of the box.
  • Hours-based leave on top of day-based policies. Half-days and partial absences stay exact down to the minute.
  • Policy membership model with auto-enroll: the right people get the right leave policy without a fragile assignment lattice.
  • Multi-factor authentication and passkey support, with an enrollment wall when your workspace requires it.
  • Webhook subscriptions for key product events so payroll, IT, and internal tools can react in near real time.
  • Passwordless invite sessions for new accounts that start from an email invite.

Improved

  • Role and permission model refined for owner, admin, and manager day-to-day work.

Changed

  • Leave policy resolution now follows membership, not employment-type assignment (cleaner for mixed full-time and part-time teams).
v1.4.0

Built for real European teams

Part-time-correct schedules, eNPS inside team health, Polish in the product, and first-class Slack and Google Calendar so leave lands where people already work.

Added

  • Work schedules with per-weekday hours and FTE ratio. Leave accrual and timesheet quotas prorate correctly for part-time staff.
  • Employee Net Promoter Score (eNPS) built into team health runs, with promoter / passive / detractor breakdowns and trends.
  • Full Polish (PL) language support in the app and outbound email, with locale-aware dates and numbers.
  • Google Calendar integration: approved leave can appear on the calendars people already open every morning.
  • Slack integration: workspace install, personal connect, notification delivery, and interactive approval actions in Slack.
  • Module visibility toggles so workspaces can show only the pillars they use without losing data.
  • Issue-tracker foundation for Jira, Linear, GitHub, and Asana (connect work to time entries and health actions).

Improved

  • Coverage risk and team availability respect each person's schedule and public holidays.
  • MCP server: richer resources, clearer scope metadata, pagination, and structured errors for AI assistants.
v1.3.0

Policies people actually sign

Policy acknowledgment campaigns with typed-name signatures and version fingerprints, company documents for everyone, and a self-serve product that looks and bills like a real SaaS business.

Added

  • Policy acknowledgment campaigns: pick a document, set a due date, track who still needs to Review & sign.
  • Typed-name signatures with timestamp and a fingerprint of the exact document version signed (audit-ready evidence).
  • Automatic campaign coverage for new joiners so someone hired after a rollout still gets the standing ask.
  • Company documents page: member-facing workspace files alongside personal profile documents.
  • Per-seat Stripe billing with free tier (up to 5 people) and Team plan sync as headcount changes.
  • Public marketing site, product documentation, and brand system for squadbear.com.

Improved

  • Empty states, loading feedback, and not-found handling across the app.
v1.2.0

Core HR: records, files, and day-one checklists

One employee record that stays current, documents stored in the EU, and onboarding / offboarding checklists that start themselves when someone is hired or leaves.

Added

  • Employee records with custom fields, emergency contacts, and employment history: one place instead of a spreadsheet.
  • Document storage on EU-hosted object storage with role-based access, retention sweeps, and erasure that purges files correctly.
  • Profile document upload and workspace document library with a storage meter.
  • Onboarding and offboarding checklist templates with owners, due dates counted from day one, and nightly nudges for overdue tasks.
  • Starter checklist templates for new workspaces so the first hire is not a blank page.
  • Leave request attachments (e.g. sick notes) visible only to the employee, approvers, and HR.
  • Stable external API (/api/v1) for time entries and other integrations that should not depend on session cookies.

Improved

  • People admin: clearer rows and a direct path into each person's profile.

Less admin. More time for people.

Let your assistant handle routine leave, time and HR admin. Make room for the conversations and support your team needs.

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