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Log your first week of time

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Set up a project and its activities, add work items to your timesheet, and log your first hours

This covers both sides of time tracking: setting up a project, and an employee logging hours against it.

Expand Time tracking to choose a page. On a phone, find its pages in Menu.

Set up a project

  1. Time tracking → Projects → New project. Admins can always create projects, and so can people with the Manager role unless an admin has limited it to admins. A manager who creates a project becomes its lead. Only an admin sets a project's issue tracker or its default time category (see Classify engineering time as capex or opex).
  2. Add activities on the project's Activities tab, or use Copy from project… to reuse another project's list. Every project also carries a General time bucket, created with the project itself.
  3. Add people on its People tab, each as a Member or a Lead. A project's people see it first when they add time. Membership never stops anyone else from logging there, unless the project is set to members only - see Projects, activities and project leads.

Employee side

  1. Time tracking → My time → Add work item. The picker opens on Recent across your projects, with your projects listed beside it (on a phone, a row of chips). Pick a project to see its Recent here, its Activities and, when it uses an issue tracker, Your open issues. All projects reaches any other project you can log to. Only items with time already logged appear automatically on the grid.
  2. Not listed? Type its name. If the workspace lets you add activities to that project, the picker offers Create activity; otherwise it names the project's leads, or says to ask a workspace admin when nobody leads it.
  3. Choose a work item, then type a duration directly into today's cell: 2, 1.5, 15m, 1h 30m, or 01:30. Enter or Tab saves it. Adding a row alone saves nothing. Clearing a saved cell or entering 0 deletes its time and note, with Undo available.
  4. Time tracking → My time → Month gives a calendar view; click today or a past day to open My day. Future dates cannot receive time. The Month / Week / Day switch keeps the selected date, and previous/next navigation can be bookmarked.
  5. Expected hours per day come from the person's work schedule minus approved leave, so a four-day-week employee sees 0 expected on their day off. With no stored schedule the grid falls back to 40 hours across five days.

An admin can limit how far back entries can be edited at Settings → Time tracking → Editing window; Timesheet mechanics covers how the cutoff behaves for each role.

Managers get Time tracking → Team timesheets, a week grid over everyone they manage, filtered to Attention, Missing, Partial, Complete / away or All, with a per-row Remind that sends one in-app nudge. Reports groups time by project, person, work item or category, filters by team, project or category, and exports CSV - see Classify engineering time as capex or opex.

Worked example

Marta creates two projects for Northlake: "Platform v2" and "Maintenance & support." She adds a "Bug triage" activity to Platform v2 and adds the Platform engineers to both. On Monday, Tomasz opens My time, picks Platform v2 in Add work item, adds its General time and Bug triage, and enters 6h and 2h in Monday's cells.